How using Aircall from the very beginning helped Factorial scale rapidly

Factorial is a business that understands people. As a SaaS product in the human resources sector, it helps small and medium-sized businesses (SMBs) with everything from payroll to performance reviews. Above all, they believe in making things simple in an area that can often feel the opposite – and Aircall has been part of this journey almost from the very start.

The business has just celebrated a multi-million dollar investment and now has customers in over 60 countries. Such growth, of course, has been challenging, but Factorial’s efforts to help clients digitise their processes have really come into their own during a testing year.

One way they have managed this is by streamlining their own internal practices into a smooth, well-oiled machine – something the sales team has embodied from the outset. We caught up with Bernat Farrero, founder and Chief Revenue Officer, to find out exactly how he and his team achieved it.

Thinking globally, acting locally

The sales operation at Factorial is mainly based across Latin America, France and Spain, with smaller teams in other countries to manage local workloads. Working across markets and time zones isn’t easy – so Bernat didn’t want them working across different systems as well.

“We’re all working in HubSpot, which makes it so much easier to manage everyone’s workflows. With calls at the centre of our approach, we knew we wanted a system that could integrate with it. That was one of the main reasons we chose Aircall in the beginning.”

Having everything under one roof, Bernat says, has been an “incredible advantage”. As the business started to scale, the internal operating system scaled with it. Every member of the sales team was trained on both platforms, and they were able to build from there.

Creating the perfect playbook

At Factorial, calls are king, with every conversation each team member has with a customer considered as important as the last. It’s how the team learns from each other, and identifies areas they can improve in terms of efficiency and effectiveness, too. That’s especially important for such a fast-growing company – as you regularly onboard new Sales agents, you really want to have an effective way of explaining what a great sales conversation sounds like.

“We have a process that involves recording every single conversation we have with potential customers through Aircall, and this library is becoming our living, breathing ‘playbook’ on how we approach selling. We analyse every deal that we’ve closed, and keep that history on record. That knowledge becomes part of the company itself.”

For Bernat, listening is one of the driving forces behind his team’s success, and it’s instilled in new employees from day one. With all call recordings stored in HubSpot, not only is it easy to find them, but the team can also link them to other types of data, such as the status of the deal, the time it took to close, and more.

“For Sales, this analysis of every closed case is the best ‘playbook’ we can create. Listening to conversations is the most important part – it’s how we train new sales team members from the moment they join Factorial.”

Powering productivity

When the Aircall team speaks to our own prospective clients, we often find that they are looking to upgrade their legacy systems to something simple, secure and cloud-based. That’s why Factorial is somewhat of a unique case – the business had no phone system to speak of when we began working together. Having been embedded in their processes from the start, Bernat has been able to hit the ground running when it comes to his team’s productivity.

“The HubSpot integration was our major priority. Once we realised just how easy that was to set up – and to use the platform itself – we were able to start using Aircall almost immediately.”

From there, he began to focus on the tools that could make his team more efficient:

“We quickly found that both click-to-dial and power dialler could be very powerful for the team. Simply put, they allow us to create loops of numbers to call, saving us so much time across the sales process. They really boost productivity.”

Simplicity reigns supreme

Identifying ways to simplify processes is something Factorial does for businesses every day, so it’s no surprise that this is one of the key benefits they have found when using Aircall:

“Aircall has just made it very simple for everyone to work with the phone, to find all the information they need in one place, and to onboard and train new employees, which is so critical for a fast-growing team.”

By tracking the number of calls each sales rep is making, they’re able to immediately identify areas for improvement and assess challenges in real time. All call stats are logged into HubSpot and are analysed together with other sales metrics, streamlining the process further.

For Bernat, Aircall has become much more than a phone system:

“It’s a tool to train people, and to onboard new employees. The tools are there at your disposal for any sales team to improve its performance. It really is that simple.”